Clinic Services Assistant

Clinic Services Assistant Job Description

Overall Responsibilities: The Clinic Services Assistant will provide a range of duties associated with administrative and clinical services pertaining to patients. This position will report directly to the Clinic Services Director and play a key role in ensuring efficient clinic operations and high-quality patient care.

Accountability: Accountable to and receive directions from the Clinic Services Director.
Essential Functions
• Maintains patient stability by checking vital signs and weight, testing urine, and recording intake and output information, as needed.
• Documents actions by completing forms, reports, logs, and records accurately and promptly.
• Maintains work operations by following policies and procedures.
• Protects the organization’s value by always keeping patient information confidential.
• Serves and protects the organization by adhering to professional standards, policies, and procedures; federal, state, and local requirements.
• Collects and compiles statistics to facilitate report preparation.
• Aids the Clinic Services Director and performs other job-related duties as assigned. Rev. 6/25/2025 RP Data Management & Reporting
• Manages clinic data by accurately entering, updating, and maintaining patient and clinic information in electronic databases and spreadsheets.
• Prepares and analyzes reports using data collected from various sources to support clinic operations and decision-making.
• Utilizes Microsoft Excel to organize, format, and analyze data, including creating and maintaining spreadsheets, performing calculations, generating charts, and summarizing key metrics.
• Ensures data integrity by regularly auditing records for accuracy and completeness.
• Collaborates with the Clinic Services Director to develop and improve reporting processes, ensuring timely and actionable insights for clinic leadership.
• Assists in the preparation of monthly, quarterly, and annual reports as required by the clinic or regulatory agencies.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Skills and Knowledge Required
• Proven successful history as a nurse in medical practice.
• Attention to detail, productivity, and accuracy. • Excellent interpersonal, verbal, and written communication skills.
• Ability to prioritize work, problem-solve, and adapt quickly to emergent situations and complete projects within deadlines.
• Proficiency in operating personal computers and learning new applications and systems.
• Advanced skills in Microsoft Office, especially Excel, with experience in data entry and spreadsheet management, required.
• Ability to work successfully as both a member of a team and independently with minimal supervision. Rev. 6/25/2025 RP
• Strong commitment to the mission and goals of the Virginia B. Andes Volunteer Community Clinic, Inc. Education and Experience
• High school diploma or equivalent, required.
• Certification with accredited RN training licensure through the State of Florida and current certification through American Heart Association in Basic Life Support, required.
• 2 years of nursing experience preferred.
• Knowledge of relevant nursing care.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook & EMR).

Salary Commensurate with education and experience. The position is part-time, 20-hour work week, non-exempt position