Manager of Volunteers and Emergency Preparedness

Position Summary:
The Manager of Volunteers and Emergency Preparedness plays a critical management role at the Virginia B. Andes Volunteer Community Clinic, Inc.  (VBA). This part-time, non-exempt position is responsible for coordinating a vibrant volunteer program and leading the emergency preparedness plan efforts. The role ensures that VBA maintains strong community support through volunteer recruitment and remains operationally prepared in the event of emergencies or disasters. This position reports directly to the Director of Operations.

Key Responsibilities:
Volunteer Program Management (75%)

• Recruit and onboard with orientation.
• Secure a team of clinical and non-clinical volunteers.
• Develop volunteer orientation materials and maintain policies and procedures.
• Schedule volunteers and align their skills with the needs of the clinic and pharmacy.
• Manage the process of Sovereign Immunity for each licensed healthcare provider, under the supervision of the Florida Department of Health Volunteer Services 766 Program.
• Maintain accurate volunteer records, track hours, and generate reports.
• Organize volunteer appreciation initiatives and events.
• Serve as a liaison between volunteers and VBA leadership to foster a positive and collaborative environment

• Lead the implementation and annual review of VBA’s Emergency Operations Plan.
• Plan and conduct training sessions and drills for staff and volunteers.
• Oversee emergency supply inventory and ensure operational readiness of emergency equipment (e.g., generator).
• Assist in mobilizing volunteer response and supporting facility operations during disasters or declared emergencies.
• Work in coordination with VBA Leadership, as the Mobile Medical Clinic will be deployed during disasters to ensure safe and effective services at designated sites..

• Associate or bachelor’s degree in public health, Emergency Management, Nonprofit Management, or related field preferred.
• Minimum of 3–5 years of relevant experience in volunteer coordination, nonprofit operations, or emergency preparedness.
• Healthcare or public health experience is a plus.

• Excellent interpersonal, communication, and organizational skills.
• Ability to recruit, motivate, and retain volunteers.
• Knowledge of emergency preparedness protocols.
• Strong attention to detail, especially in documentation and compliance tracking.
• Comfortable working independently and collaboratively in a team setting.
• Maintain proficiency in Microsoft Office, Excel and Volunteer Management Systems.  (e.g., Bloomerang).

• CPR/First Aid Certification

• Office environment with as-needed outreach presentations and emergency event support.
• Flexible part-time schedule between 25 hours per week; some evening/weekend hours may be required.
• Must be able to lift up to 25 pounds occasionally for event or emergency supply setup.